Org. Setting and Reporting

The International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, through judgments which have binding force and are without appeal for the parties concerned, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat. The Court has its own administration, the Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The Registry of the International Court of Justice is seeking to create a roster of suitable candidates to serve, on a temporary basis, as Executive Assistant to Judges, in particular to temporarily replace, sometimes at short notice, staff members on different types of leave, such as parental leave or sick leave. The incumbent reports directly to a Member of the Court. For administrative purposes, the incumbent also reports to the Co-ordinator of the Judges’ Executive Assistants.

Responsibilities

Under the direct supervision of a Member of the Court, the incumbent will perform the following duties: - Provide high-level administrative and secretarial assistance to a Member of the Court. - Perform, under minimal supervision, a wide range of office management and administrative support functions. - Screen and prioritize incoming correspondence; assemble relevant background documents and references; identify issues requiring the judge's attention; monitor and follow up on actions to be taken. - Maintain the judge's agenda and assist in managing priorities. - Serve as a communication link between the judge and other Court personnel; serve as a key liaison with the diplomatic corps, international organizations, Dutch local authorities and judicial and academic institutions. - Keep the judge's team informed by conveying directives, status updates and other relevant information. - Draft various correspondence in English and in French. - Proofread, edit and format documents following the Court's formatting guidelines. - Manage files and related databases on confidential judicial matters and non judicial matters. - Prepare, process and classify documents, often of a confidential nature. - Handle processes for leave and attendance records, travel arrangements, visa applications, authorizations, expense reports, conference room bookings. - Occasionally greet and escort high-ranking officials and visitors, and organize group visits and receptions. - Perform other related duties, as assigned.

Competencies

- Professionalism: Ensures high quality and accuracy of work; shows pride in work and achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. - Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed. - Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. - Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. - Respect for diversity: Works effectively with people from all backgrounds; treats all people with dignity and respect; treats men and women equally; shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work; examines own biases and behaviours to avoid stereotypical responses; does not discriminate against any individual or group.

Education

Completion of secondary school education. A post-secondary diploma would be an asset.

Job - Specific Qualification

Not available.

Work Experience

At least five years of relevant and progressively responsible work experience in an international environment is required. A first-level or higher university degree may substitute for two years of experience. Experience working for a judge in an international court or tribunal or in a judicial setup would be an asset. Experience assisting a senior executive or official is desirable. Experience in finalizing complex legal documents and preparing and proofreading documents before distribution and/or print is required. Experience of etiquette and diplomatic protocol, together with the ability to maintain the utmost discretion, is desirable. Experience using Microsoft Office Suite is required. Knowledge of other IT tools is desirable. Experience with an integrated information management system, such as Inspira, Umoja or other Enterprise Resources Planning (ERP) system is desirable. Experience in the United Nations Common System or other comparable organization is desirable.

Languages

English and French are the official and working languages of the International Court of Justice. An excellent command of either English or French and a sound working knowledge of the other language is required. Knowledge of other official languages of the United Nations and of Dutch may be an asset.

Assessment

The assessment of qualified candidates may include a written test and a competency-based interview.

Special Notice

The Court is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a staff member. This post is subject to local recruitment pursuant to United Nations Staff Rule 4.4. All staff in the General Service and related categories are in principle recruited in the country or within commuting distance of the seat of the Court, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment is not eligible for the allowances or benefits exclusively applicable to international recruitment. Candidates living outside the Netherlands or beyond commuting distance of the seat of the Court may apply for the position but will be regarded as local applicants and be subject to the same conditions. Candidates meeting the requirements of the position may be invited for tests and interview remotely or at the seat of the Court in The Hague. In the latter case, those candidates will be required to cover their own travel, accommodation and subsistence costs. Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. If the selected candidate is a staff member from an organization applying the United Nations Common System of Salaries and Allowances, the provisions of the Inter-Organization Agreement concerning Transfer, Secondment or Loan shall apply. The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be able to submit an electronic copy of their passport, recent performance appraisal reports, and all diplomas listed on their profile when requested. The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Below United Nations considerations may not apply.

United Nations Considerations

In accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.